logo_bar /

Your Team for Scanning and Implementing Document Management Solutions

TF. 1-800-565-0718

services

Services

Incoming documents - Digital Mailroom

A good starting point to optimize access to information is the incoming document. We receive an important volume of documents from a lot of different sources (mail, email, fax) and this information management affects directly the operational outcome. It is hence essential to centralize information in order to make it more accessible and to improve efficiency. The time allocated to the sorting, manipulation and document assignment is time that can be used more wisely upon an organisation.

Whether they are physical or digital incoming documents, Sigedoc puts in place high-end document management processes and tools adapted to your needs and industry. Depending on the type of documents received, Sigedoc can put a scanning process in place that ensures time, money and resources savings.

One of the most important sources for incoming documents is mail. Sigedoc offers to companies and governmental organisations to benefit from a digital mailroom that centralizes information coming from incoming documents such as invoices, mail from clients and suppliers, quotes, email, orders, etc. Sigedoc takes charge of document scanning as well as data extraction and indexation.

For clients who want to keep processing their documents internally, but who are interested in learning about the best techniques to management incoming documents efficiently, Sigedoc offers automation solutions combining the best technologies from our partners and our experience of operational management.

For clients who wish to externalize their incoming document scanning, Sigedoc can provide clients with a highly secured scanning center equipped with performing tracking tools. Our external scanning process ensures immediate accessibility to information depending on the requirements set with the client.

Sigedoc provides solutions that produce immediate return on investment.

Sigedoc assists you in accessing an important volume of documents at your fingertips for a better service to your clients, employees and suppliers. Information that was difficult, or even impossible to access before, is now available in a couple clicks. The time dedicated to access and consult the right document is cut in half compared to a manual access to information. To find out more about out automation solutions, like the digital mailroom, contact us for a consultation with our team. We can assist you in managing your resources’ time more efficiently.

 

Some of the benefits from scanning incoming documents:

  • Reduce your consumables’ consumption – ROI in 6 months
  • Access information rapidly
  • Streamline work processes
  • Free yourself from paper storage
  • Reduce risks associated to misplacements or losses thanks to a reliable automation process that enables tracking
  • Optimize your resources’ time

 

Please note that we recycle 100% of the converted documents; a destruction certificate will be given to you.

We work with the most renowned brands in the industry such as IBML, Fujitsu, Kodak-Alaris and Canon… These products scan a wide range of documents and formats.

 

Types of documents that we scan:

Invoices                Receipts        Mail
Documents Microfiches Books
Checks                             Architectural plans               Rare and delicate documents
Contracts Medical records Photos
Permits Active files

 

  • Documents
  • Photos
  • Micrographie
    •  
    • A0 841mm X 1189mm
    • A1 594mm X 841mm
    • A2 420mm X 594mm
    • A3 297mm X 420mm
    • A4 210mm X 297mm
    • A5 148mm X 210mm
    • A6 105mm X 148mm
    • A7 74mm X 105mm
    • A8 52mm X 74mm
    •  
    • 63.5 × 89 mm
    • 82.5 × 120 mm
    • 89 × 127 mm
    • 90 × 205 mm
    • 100 × 148 mm
    • 120 × 235 mm
    • 148 × 200 mm
    • 148 × 200 mm
    • 148 × 200 mm
    • 148 × 200 mm
    • 102 × 152 mm
    • 114 × 152 mm
    • 127 × 178 mm
    • 152 × 203 mm
    • 203 × 254 mm
    • 203 × 305 mm
    • 254 × 305 mm
    • 254 × 381 mm
    • 279 × 356 mm
    • 279 × 432 mm
    • 305 × 381 mm
    • 305 × 457 mm
    •  
    • Flat Film
    • 105 x 148 mm
    •  
    • Microfilm
    • 16 mm
    • 35 mm
    •  
    • Microfiche
    • 105 x 148 mm (ISO A6)

 

If a format or type of document isn’t available in the list, please communicate with us.

 

X